Gender Pay Gap Review 2024

In 2023/24, a Task and Finish Group undertook an in-depth analysis of the University’s mean and median gender pay gaps, and a series of recommendations to address the gap were agreed and approved by People Committee in Trinity term 2024. 

Context

In 2022, after a number of years of an incrementally decreasing gender pay gap, the University’s median pay gap increased to 13.6% (from 11.1% in 2021). Prior to 2022, the median pay gap remained broadly the same, hovering around 13.7% since gender pay gap reporting was introduced. The mean pay gap also increased to 19.6% from 18.1% in 2021, and this was the first year it had increased since the University started reporting its gender pay gap.

The 2022 report also found that the proportion of women in the upper quartile – on higher grades - had progressed from 37% to 42%; however, the proportion of women in the lower and lower middle quartiles – on the lower grades - remained the same.

Scope and Objectives 

The Task and Finish group reviewed 2022 pay data (as shared in the 2023 report), which included all staff on a University contract, but which excluded anyone on a college-only or Oxford University Press contract.

There were three objectives:

  1. Investigate the drivers of the increase in the 2023 gender pay gap report
  2. Review the emerging evidence on causes of the gender pay gap and what works to address them 
  3. Propose recommendations to People Committee and the Joint Committee on EDI to address the gender pay gap.

Findings, Recommendations and Action

 

Finding 1: The gender pay gap is heavily impacted by the large number of roles (and the over-representation of women in these roles) in grades 4, 5, 6 and 7

 
  • In 2022, over 5,600 staff worked in Professional and Support roles in grades 4, 5, 6 and 7. On average, women accounted for 68% of staff in these grades; they were highest in grade 5 (72%).
  • With such a large staff population, any turnover in these grades tends to impact the pay gap, primarily because we see a large number of women recruited into new roles, often starting lower on the salary scale. 

 

Finding 2: There is a high proportion of women working part time, limiting progression into higher roles and likely impacting the gender pay gap

  • In 2022, 26% of all Professional and Support staff worked part time; 80% were women and 20% were men.
  • The number of staff working part time drops off significantly at grade 9, with far fewer part-time working opportunities in more senior roles.
  • Although the number of staff working part time in Research roles is far smaller, women are still almost twice as likely as men to work part time. Part-time working in academic roles is rare.

 

Finding 3: There does not appear to be a gap in starting pay between women and men, although in some staff groups men are slightly more likely to start at the top of the salary scale, and women are slightly more likely to start at the bottom of the scale.

  • The group did not find evidence of varying starting pay overall for women and men in the 2022 data
  • However, we did see that particularly for Associate Professors, more men tend to start at the very top of the salary scale, and more women tend to start at the very bottom.
  • There is a common perception that women tend not to negotiate starting salary in the way that men do, but we did not see this in the 2022 data.

 

Finding 4: Academic responsibility allowances are driving the gender pay gap in professorial roles

  • The gender pay gap of 6.3% in academic roles shifts to a 0% gap if we remove additional responsibility and market pay allowances.
  • Overall, the annual allowance value is not particularly different for men and women; it is mainly a case that more men than women are likely to have an allowance.

 

Finding 5: The pay gap is heavily influenced by the top quartile, because of the huge variance amongst the highest-paid staff

  • If we remove the upper quartile of earners, (approximately 4,500 staff, comprised of 43% women and 57% men), this brings the mean pay gap down to 3.94% and the median pay gap down to 2.85%.
  • This is largely due to the variation between the lowest-paid and highest-paid earners at the University.
     
  • Recommendation 1:

Increase part-time and flexible working opportunities, particularly in senior roles

  • Recommendation 2:

Encourage and normalise the uptake of paternity leave, shared parental leave, flexible working and part time working for fathers/partners

  • Recommendation 3:

Improve recruitment and salary-setting process, particularly for academic staff

  • Recommendation 4:

Develop clear and transparent career pathways and improve progression and mobility of Professional and Support staff

  • Recommendation 5:

Publish annual ethnicity and disability pay gap reports (and their intersections with gender)

  • Recommendation 6:

Develop a structure and process to take forward the Gender Pay Gap recommendations

In the 24-25 academic year, a number of actions are in progress:

  1. As part of the proposed Academic Career and Reward Framework, the University will undertake a review of academic salary scales and allowances, with the aim of making allowances more structured and transparent.
  2. In 2025, the Equality and Diversity Unit (EDU) will launch an equal parenting and flexible working campaign, to bring focus to the impact of the motherhood penalty and to encourage take-up of the new paternity and partner leave entitlement.
  3. There will be support in accessing and analysing pay gaps for departments and faculties, including the piloting of pay analysis software in 2025. Departments will also be supported to take action in addressing their gaps with a framework for action, providing evidence-based options for action.

Support for departments 

Gender pay gap data reports

Starting in November 2024, departments and faculties can request and access their gender pay gap departmental report. The report covers staff pay data by gender, ordinary pay, bonus pay, and the calculated hourly rate. 

Please complete this form if you would like to access Gender Pay Gap data. For data compliance reasons, access will be restricted to staff who have a business need to review the data, and who have been approved by their divisional EDI manager

Please note that the HR Analytics team are unable to provide further local analysis or custom support with regards to this data set. If you have any questions, please contact your divisional EDI manager.

Taking action to address pay gaps

To support departments, the EDU has developed a Framework for Action (SSO required for access) that identifies evidence-based actions to address common pay gaps. The framework provides a useful basis from which to take action.

The EDU will offer regular sessions to support in understanding pay gap data and in taking action. Please sign up to the EDI Hub Bulletin for information on future sessions.

 

The Gender Pay Gap Framework for Action is designed to identify evidence-based actions to address common pay gaps (SSO required)


Access the Framework