When writing about a particular individual, their preferred pronouns should be used, whether that entails using a gendered pronoun for someone who has transitioned to a binary gender, or a non-gendered pronoun for someone who is non-binary.
When writing about people in general, non-gendered language such as ‘the student’, ‘they’ and ‘their’ can be used instead of ‘he’ or ‘she’ and this style is increasingly being adopted in the University’s written documents as they are revised.
Once a trans person has made known their chosen name, this should be used in all situations except those where their legal name is required (such as on a degree certificate). People with fluid gender identities may have more than one name, so discuss with them how they would like their names to be used. It is never appropriate to put quotation marks around a trans person’s chosen name.
Be alert to sensitivities around language to avoid unintentionally excluding trans people.
Preferences on language vary widely, even among trans people. For many people the concept of self-identification is very important, so they would be happy with the use of ‘identifies as’, whereas in the quotation below a student expresses a different view.