12. If informal action does not succeed in resolving the situation, or would not be appropriate given the nature of the behaviour, the student should make a formal written Report to the Proctors. In some cases, it will be appropriate to proceed directly to this stage. The Proctors’ role is to determine whether the student who is the subject of the Report has breached the University Code of Discipline. Students should refer to the Disciplinary Procedures for details, including Appendix C: Special Arrangements in Reports involving Sexual Misconduct and/or violence.
13. If the student making the formal Report has not accessed advice and support, the relevant caseworker will normally direct the student to Student Welfare and Support Services.
14. The formal Report should set out as clearly and succinctly as possible
(i) the nature of the behaviour that the reporting student is concerned about;
(ii) the effect of this behaviour on the reporting student; and
(iii) where possible, the resolution that the reporting student is seeking.
The Report should include dates and details of any witnesses, together with any documentary evidence. The reporting student should also state, where appropriate, any action taken at Stages 1 or 2.
15. The Oxford SU Student Advice Service, or if appropriate, the Sexual Harassment and Violence Support Service can discuss a draft of the formal Report with the reporting student in order to check that items (i)-(iii) above are covered and that relevant supporting documentary evidence is included. These Services cannot offer legal advice, or speculate on possible outcomes.
16. If the reporting student is dissatisfied with the way this procedure has been followed, they can make a complaint under the Student Complaints Procedure, in which case the complaint will be considered by members of staff who have not previously been involved in the case.